Sending a “thank you” email to a hiring manager after an interview seems like a simple, straightforward task. After all, how complicated writing a brief post-interview thank you note to a new acquaintance can possibly be?
It’s always a good idea to send a thank you email after an interview. Also sending a thank you note to your interviewers is a way to express appreciation for the opportunity to meet with them, which can be done via email for more immediate follow up.
A Talent Inc. survey reports that, “68% of hiring managers said receiving a thank you email or not impacts their decision-making”.
The Benefits of Sending a Thank You Email
Sending a thank you email has a couple of important advantages over the old fashioned, paper and ink variety of thank you letter.
With an email, for example, you can do more than remind your prospective employer of your qualities and skills: You can actually show them by including a link to your online portfolio, LinkedIn account, or professional social networking profiles.
A polite follow up might not cinch the job for you, but it at least shows that you want to work there.
How to Write a ‘Thank You’ Email after an Interview
Here’s the best points to mention on how to craft a professional post-interview thank you letter”.
- Send it within 24 hours.
- Simplify the subject line.
- Keep it short and to the point.
- Summarize the interview highlights.
- Reinforce why you’re the right person for the job.
- Sound appreciative and excited.
- Sign off professionally.
‘Thank You’ Email after Interview Examples
To help you get started, here are some samples of post-interview thank you emails. Keep in mind that these are just starting points, though. You’ll want to add your own details and write with your own voice.
General Follow-Up Email after Interviews
Dear <insert interviewer’s name>,
It was a pleasure meeting you today!
Thank you for taking the time to interview me. I enjoyed learning about <insert company name> and the position, and I also liked our conversation about <insert specific topic>.
I am confident that my unique experience as a <insert job position> really set me up for success at <insert company name>. Please let me know if there is any additional information I can send you.
Looking forward to hearing from you. I hope you have a great day!
Cheers,
<Your full name>
<Your contact telephone number>
This is a general follow-up email template that can be used for almost any job.
Thank You Email after Phone Interviews
Dear <insert interviewer’s name>,
Thank you for taking time out of your day to call me for an interview. It was great speaking with you!
I appreciate you considering me for <insert job position> at <insert company name>. If you’re interested in taking a look at my portfolio, then please find it here: <insert portfolio URL>
Please feel free to reach out with any further questions. I hope you have a lovely day!
Kind regards,
<Your full name>
<Your contact telephone number>
Remember, even if the interview wasn’t face to face, you still want to send a thank you note. A thank you email after a phone interview isn’t much different from the other emails.
Video/Skype Interview
Dear <insert interviewer’s name>,
I really appreciate you taking the time to interview me today!
It was very useful to have a visual tour of the office, it provided me with an idea of the office environment. Thank you for considering me for <insert job position>, even though we were unable to interview in-person.
I look forward to hearing from you, and I hope you have a great day!
Best wishes,
<Your full name>
<Your contact telephone number>
Sometimes it’s not possible to show up to an in-person interview. Use this email template to showcase your gratitude for doing video interview.
What to Avoid When Following Up
- Don’t harass your interviewers
- Do not write anything that create a bad impression
- Avoid Overwrite
- Check your spellings and grammar before sending the email